Web based Centralized health records management system
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Date
2026
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Busitema university
Abstract
The increasing demand for effective managing of health records has highlighted the limitations of traditional paper-based processes that rely on physical papers and files. At Busitema University, this approach has been associated with inefficiencies such as loss or damage of records, incomplete entries, delayed treatment, and difficulties in data sharing
across campuses. To address these challenges, this study developed a Web-Based Centralized Health Records Management System aimed at providing a centralized, automated, and user friendly platform for recording, monitoring, and evaluating activities at the clinics. To add on, the project employed the Rapid Application Development (RAD) methodology,
which facilitated iterative prototyping and active involvement of stakeholders throughout the development cycle. Data requirements were gathered through interviews, literature review, and focus group discussions, ensuring that the system reflected both user needs and institutional requirements. The system was designed using Unified Modelling Language
(UML) strategies to capture system processes, user interactions, and data flows in a structured manner. The implementation phase utilized HTML, CSS, JavaScript for developing interactive user interfaces, PHP, and MySQL for backend services. These were chosen for their interoperability, scalability, and suitability for web-based deployment. Following development, the system underwent testing and validation involving students, nurses, and clinic administrators at Busitema University. The results demonstrated that the system effectively met its objectives by enabling digital logging of students, quick patient records retrieval, and ensuring seamless sharing of patient records across campuses. Overall, the system successfully demonstrated the potential to replace paper-based health records management practices at Busitema University with an automated solution that enhances the quality of patient care and reduces administrative workload. This project therefore contributes both a practical tool and a methodological framework for institutions
seeking to modernize patient health records management.
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Citation
Nerima, G. (2026). Web based Centralized Health Records Management System [Undergraduate, research report].